Offering OMERS Membership

Employers must offer membership in the OMERS Plan toemployees not required to join the OMERS Plan as a condition of employment. Membership must be offered when the employee first becomes eligible. For more about voluntary membership see Section 6.1.3 of the Employer Administration Manual.

These employees may have previous employment or a part-time job with another OMERS employer which may help them become eligible to enrol in the OMERS Plan – some employees may even already be eligible to enrol when hired.


Inform and Educate Your Employees

File icon
Print the handout for new hires (8.5" x 11") .pdf
English
(118 KB)
Français
(126 KB)
  • Give a copy to your new other-than-continuous full-time employees not required to join the OMERS Plan.

  • Post in your lunch room, bulletin boards or other areas.

If you prefer, you can order large (11'' x 17'') posters.


Resources to help you with your membership offers:

File icon
Offer of membership cover letter template .docx
English
(18 KB)
Français
(20 KB)

To offer membership, give the employee a copy of the cover letter and the OMERS Handbook (for offer of OMERS membership), which includes the Offer of OMERS membership – other-than-continuous full-time (OTCFT) form (Form 104) as an insert. Order copies of the handbook.


Employer Offer of OMERS Membership Checklist

Use this checklist to help with the administration of membership offers to your(OTCFT) employees who are not required to join the OMERS Plan as a condition of their employment.

Membership must be offered to these employees when you know the employee first becomes eligible. Failure to offer membership can result in an omission period, which can be expensive for employers.

Although making and keeping documentation of the offer is only required the first time the employee meets the eligibility requirements, we encourage you to provide a reminder to employees who re-qualify. This gives employees the opportunity to revisit their options.


Eligibility Test

  • Look at hours worked and earnings at any participating OMERS employer in the previous two calendar years. For example, for 2018 offers, look at 2016 and 2017 hours and earnings. For 2019 offers, look at 2017 and 2018 hours.

  • Include overtime hours/earnings, vacation pay and hours a member would have worked during a statutory leave.

  • Offer membership if in each of the previous two calendar years the employee has met one of the following two conditions:

    • Worked at least 700 hours (including overtime) in total.

    • Earned, in total, including overtime and vacation pay, at least 35% of the Year’s Maximum Pensionable Earnings (35% is $19,215 for 2016, $19,355 for 2017, and $19,565 for 2018)


New Hires

  • Ask about current or previous employment with another OMERS employer.

  • Document their response.

  • Offer membership immediately if the employee qualifies.

To ensure that you are confident employees qualify for membership, we encourage you to ask employees to provide supporting documentation.


October - Annual Process

  • Check earnings and hours worked over the previous two calendar years.

  • Offer membership within 60 days of year-end.


New Hires

  • Prepare the cover letter - you can use the Offer of OMERS membership cover letter.

  • Provide the employee with the cover letter (EnglishFrançais) and OMERS Handbook for membership offers. 

  • Follow up if the employee does not return Form 104.

  • Keep the signed Form 104 permanently in your records.

  • Enrol the employee by submitting an e-Form 102 – Enrolling a member if they choose to join the OMERS Plan. Document the process of offering membership and any responses from your employees.


Printable Employer Offer of OMERS Membership Checklist

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Employer Offer of OMERS Membership Checklist .pdf
Use this checklist to help with the administration of membership offers to your other-than-continuous full-time employees (OTCFT) who are not required to join the OMERS Plan as a condition of their employment. This PDF is for print.
Download
(791 KB)